Senior Executive Assistant (AI & Business Operations)

Location: Remote from Manila, Philippines; full-time availability during New Zealand business hours and holidays, 9am to 5pm

Salary: PHP 50,000–65,000 per month

Company

hirify.global is a New Zealand film and content production company creating commercials, television productions, documentaries, and branded content through production, creative, virtual production, and post-production capabilities.

What you will do

• Manage executive inboxes, calendars, meetings, appointments, priorities, and follow-ups.
• Draft professional communications independently or with Claude AI, escalate urgent matters, and maintain confidentiality.
• Use AI-powered operating systems and the company knowledge base to retrieve information, automate repetitive work, and improve workflows.
• Research and coordinate domestic and international travel, accommodation, itineraries, events, client lunches, and agency meetings.
• Maintain client and agency relationships, support outreach and business development, and track opportunities in monday.com.
• Coordinate communication between leadership, production, creative, operational teams, clients, suppliers, and service providers.

Requirements

• Proven experience as an Executive Assistant, Senior Virtual Assistant, Personal Assistant, or in a similar business support role.
• Advanced experience with high-volume executive inboxes, calendars, complex travel logistics, and client communications.
• Strong familiarity with AI tools such as Claude, ChatGPT, or comparable platforms.
• Hands-on experience with CRM or project management platforms, ideally monday.com.
• Exceptional written and spoken English and full availability for New Zealand business hours and holidays are required.
• Strong discretion, organization, self-direction, attention to detail, and adaptability.

Nice to have

• Experience supporting founders, directors, or senior executives.
• Experience working with New Zealand or Australian businesses.
• Background in a creative agency, film production, advertising, media, or marketing environment.
• Experience with client relationship management, business development support, AI automation, workflow design, Canva, or presentation software.
• Experience organizing corporate events, client functions, or team activities.

Culture & Benefits

• Creative, energetic, innovative, and collaborative production environment.
• Opportunity to work with AI-powered operating systems, automation, and modern productivity tools.
• Remote independent-contractor arrangement aligned with New Zealand working hours and holidays.
• Role requires proactive ownership, dependable execution, commercial awareness, and comfort with changing production schedules.