Recruiting Operations Specialist

Location: Remote in Brazil; availability for at least 4 hours of overlap with PST business hours is required.

Company

hirify.global provides AI-powered intelligence solutions that help public and private sector agencies investigate illicit activity, disrupt crime, and build threat-network cases.

What you will do

• Own interview scheduling across multiple time zones and keep candidates, hiring managers, and interviewers aligned.
• Act as a first point of contact for candidates and provide timely, professional updates.
• Maintain accurate recruiting data in Ashby and prepare recurring Talent team reports.
• Identify workflow bottlenecks and help implement process improvements and automation.
• Partner with recruiters and hiring managers to align scheduling priorities.
• Support sourcing operations by preparing market overviews, sample profiles, outreach experiments, referral sourcing sessions, and conversion analysis.

Requirements

• At least 1 year of experience as a recruiting coordinator, executive assistant, or in a similar scheduling-focused role.
• Hands-on experience with an ATS, preferably Ashby, and Google Calendar.
• Strong organization, attention to detail, and ability to manage competing deadlines.
• Fluent written and spoken English.
• Service-minded approach to candidates and internal stakeholders.
• Availability for at least 4 hours of overlap with PST business hours.

Culture & Benefits

• Fully remote, async-first collaboration through Slack, documentation, and proactive updates.
• Regular hiring and sourcing syncs, plus bi-weekly team meetings.
• Fast-paced, high-ownership environment focused on experimentation, continuous feedback, and measurable impact.
• AI fluency is expected, including using AI to accelerate workflows, solve problems, improve quality, and increase leverage.
• Distributed team operating across multiple time zones with regular PST collaboration windows.

Hiring process

• Recruiter introduction, hiring manager interview, and first-round interviews focused on role-critical skills.
• Final hands-on case study, typically conducted as a panel session, followed by references and an offer discussion.
• Applied AI fluency is evaluated during the interview process.