Executive Assistant (AI)

Location: Remote role associated with San Francisco or Seattle, United States; US geographic pay zones apply.

Salary: $91,881–$119,956 in Zone C, $99,630–$130,073 in Zone B, or $110,700–$144,525 in Zone A.

Company

hirify.global develops software products that help teams collaborate and manage different types of work.

What you will do

• Manage complex executive calendars across multiple time zones, resolve conflicts, and prepare meeting agendas, materials, notes, and action items.
• Plan and execute virtual and in-person off-sites, conferences, business gatherings, leadership meetings, town halls, and quarterly planning sessions.
• Manage vendors, venues, contracts, event communications, briefings, and stakeholder alignment.
• Partner strategically with senior leaders, coordinate cross-functional projects, prepare presentations and internal communications, and support leadership priorities.
• Manage budgets, purchase orders, expense reports, financial tracking, and forecasting in collaboration with finance teams.
• Arrange executive travel, create detailed itineraries, participate in Leadership Operations initiatives, and develop operational best practices.

Requirements

• 7+ years of experience as an Executive Assistant supporting senior leaders.
• Experience supporting senior leaders in high-growth technology companies and managing conflicting priorities.
• Experience planning remote and in-person events and meetings at scale.
• Ability to collaborate with an EA team lead, navigate change, remove blockers, and make decisions using data and experience.
• Proficiency with productivity and collaboration tools including hirify.global products, Google Workspace, Slack, Zoom, and Workday.
• Ability to work remotely within the United States locations and pay zones specified for the role.

Culture & Benefits

• Collaborative global Leadership Operations community of more than 80 Executive and Administrative Assistants.
• Flexible remote, office, or combined work arrangements where hirify.global has a legal entity.
• Transparent role expectations, progression paths, internal mobility, and opportunities to lead strategic initiatives.
• Health and wellbeing resources, paid volunteer days, and other local benefits.
• Support for workplace accommodations throughout the recruitment process.