Executive Assistant (AI)

Location: Remote, United States

Company

hirify.global is a public benefit corporation that supports independent primary care practices through value-based care networks and contracts.

What you will do

• Support 3–4 senior leaders as a strategic executive business partner and operational liaison.
• Manage complex executive calendars, resolve scheduling conflicts, and coordinate offsites, retreats, and external gatherings.
• Lead virtual and in-person meeting logistics, including agendas, pre-reads, minutes, materials, and action-item follow-up.
• Triage executive email and Slack correspondence, draft communications, and coordinate with internal departments and external stakeholders.
• Manage travel, expenses, onboarding and offboarding workflows, access permissions, organizational charts, PTO approvals, and contract documentation.
• Coordinate executive technology needs and use AI tools such as Gemini and Claude to automate administrative workflows.

Requirements

• 6+ years of relevant work experience, including 3+ years as an executive administrative assistant or executive business partner.
• Availability to work across time zones and occasionally during non-traditional working hours.
• Advanced experience managing complex calendars and scheduling across multiple executives.
• Strong written and verbal communication, presentation formatting, organization, problem-solving, discretion, and attention to detail.
• Experience or willingness to learn new technologies, including AI tools and platforms.
• Hands-on experience with Google Workspace, AI tools, Navan, Expensify, and UKG is preferred.

Culture & Benefits

• Remote-first culture with flexible work schedules available for many roles.
• Health, dental, and vision insurance paid up to 80% for employees, dependents, and domestic partners.
• 21 days of PTO in the first year, two paid volunteer days, and 11 paid holidays.
• 12 weeks of paid parental leave and a six-week paid sabbatical after six years of service.
• Educational assistance, clinical employee reimbursement, a 401(k) with up to 4% match, and stock options.