Executive Assistant, Product

Location: San Francisco, CA; New York, NY; or remote within the United States. The role requires working PT hours and includes in-person onboarding.

Annual base salary: $127,000–$221,000 USD.

Company

Figma develops a collaborative design platform that helps teams brainstorm, prototype, translate designs into code, and iterate with AI in real time.

What you will do

• Manage VP calendars, meetings, business travel, expenses, and administrative needs.
• Act as a VP delegate for expenses, purchase order approvals, and internal tools while following company policies.
• Coordinate agendas and logistics for large-scale meetings, track content readiness, take notes, and follow up on action items.
• Improve workflows, leadership efficiency, organizational rhythms, and operational processes.
• Partner with the CPO’s executive assistant, VPs, leadership teams, and cross-functional stakeholders on planning and complex initiatives.
• Build connection across company hubs and remote employees through internal events and team culture initiatives.

Requirements

• 5+ years of executive support experience in a fast-paced technology environment.
• Ability to anticipate tradeoffs, make independent decisions, exercise sound judgment, and provide constructive feedback to leaders.
• Strong written and verbal communication skills, discretion, reliability, and experience handling confidential information.
• Affinity for AI and ability to create workflows that improve operational efficiency.
• Advanced skills in Google Workspace, including Gmail, Google Calendar, Google Drive, Docs, and Sheets.
• Ability to work PT hours and be based in the United States or work from a US hub.

Nice to have

• Experience with Figma and interest in becoming an expert in the product.
• Experience supporting technical or AI-focused teams.

Culture & Benefits

• Health, dental, and vision coverage.
• Retirement benefits with company contributions, paid parental leave, and family planning support.
• Mental health and wellness benefits, paid time off, paid sick leave, holidays, and flexible PTO for eligible exempt employees.
• Equity, company recharge days, home internet and phone reimbursements, and lifestyle spending accounts may be available.
• Reasonable accommodations are available throughout the application and interview process.

Hiring process

• Video interviews require candidates to keep their cameras on.
• In-person onboarding is required after hiring.
• Candidates may submit up to five applications during any rolling 30-day period and may not reapply to the same active or recently rejected role.