Administrative Coordinator (Biotech)

Location: Thousand Oaks, California, United States

Annual salary: $69,641.35–$94,220.65

Company

hirify.global is a biotechnology company developing and delivering medicines for serious illnesses across oncology, inflammation, general medicine, and rare disease.

What you will do

• Provide complex administrative support to executive leaders, directors, and cross-functional teams.
• Manage executive and team calendars across multiple time zones, identify conflicts, and recommend solutions.
• Plan and coordinate virtual and in-person meetings, offsites, training sessions, and large-scale events.
• Arrange domestic and international travel, manage itineraries, and submit compliant expense reports.
• Manage purchase orders, invoices, budget tracking, department records, and administrative processes.
• Coordinate vendors, stakeholders, communications, project deliverables, and special initiatives.

Requirements

• Associate’s degree and 2 years of administrative experience; or 2 years in a technical school setting with hands-on experience; or a high school diploma/GED and 4 years of administrative experience.
• Experience supporting multiple leaders or large teams and managing complex calendars across time zones.
• Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word, plus collaboration tools such as Teams and SharePoint.
• Experience with expense systems, invoicing, and financial processes.
• Strong organizational, time-management, written communication, verbal communication, problem-solving, and stakeholder-management skills.
• Ability to handle confidential information and work effectively in a fast-paced, deadline-driven environment.

Culture & Benefits

• Collaborative, innovative, and science-based work culture.
• Health, dental, vision, life, disability, and flexible spending benefits for eligible employees and dependents.
• Retirement and savings plan with company contributions.
• Discretionary annual bonus program and stock-based long-term incentives.
• Paid time-off plans, work-life balance support, and career development opportunities.
• Flexible work models may be available where applicable.