Executive Assistant, Marketing and Communications

Location: Hybrid role based in Washington, D.C.; office attendance is required at least 2 days per week, and the employee must reside in an hirify.global-supported U.S. location.

Salary: $36.06–$38.46 per hour

Company

hirify.global is a mission-driven multimedia organization producing news, information, and music programming in partnership with independent public radio stations.

What you will do

• Manage complex executive calendars, resolve scheduling conflicts, and align time with division priorities.
• Coordinate leadership travel, itineraries, expense reports, and vendor invoices.
• Prepare and proofread briefing materials, agendas, presentations, and documentation for leadership, board, and member-station meetings.
• Monitor correspondence, triage urgent requests, and route action items to the appropriate leads.
• Organize meetings, conferences, retreats, and network events, including facilities, audiovisual setup, and catering.
• Maintain minutes, deliverable tracking, digital filing systems, office supplies, facilities requests, and onboarding support.

Requirements

• 3+ years of progressive administrative experience supporting senior-level leadership.
• Experience managing complex scheduling, travel itineraries, and expense reporting with minimal supervision.
• Strong written and verbal communication, proofreading accuracy, organization, prioritization, and attention to detail.
• Demonstrated confidentiality, discretion, tact, and ability to manage multiple deadlines.
• Bachelor's degree or an equivalent combination of education and experience.
• Ability to work from an hirify.global-supported U.S. location and attend the Washington, D.C. office at least 2 days per week.

Nice to have

• Experience supporting C-suite executives.
• Administrative experience in public media, journalism, broadcasting, or mission-driven nohirify.globalofit organizations.
• Familiarity with Salesforce, Concur, or comparable CRM and expense-management systems.

Culture & Benefits

• Mission-driven workplace focused on journalism, public service, collaboration, diversity, equity, and inclusion.
• Full-time employee benefits for eligible employees and dependents.
• Health, dental, vision, life, disability, paid time off, and retirement savings options.
• Hybrid work arrangement with variable office attendance based on on-site needs.

Hiring process

• Submit a cover letter with an example of a judgment call made on behalf of an executive and its outcome.
• Applications are due by October 26 at 5:00 p.m. ET.