Executive Assistant

Location: New York, New York, US. On-site, with work in the office 4–5 days per week and in-person availability required for executive presence, office coverage, key meetings, and events.

Company

hirify.global provides technology and professional services in a client-focused environment.

What you will do

• Serve as a trusted partner and primary point of contact for one or more C-level executives and key stakeholders.
• Manage complex calendars, meeting preparation, executive communications, inboxes, priorities, and follow-through.
• Coordinate domestic and international travel, expenses, executive meetings, offsites, events, vendors, and on-site guest logistics.
• Create systems, templates, and operating rhythms that improve executive effectiveness and reduce administrative friction.
• Support senior leadership, board, advisory, and client-facing engagements while handling sensitive information with discretion.
• Work with Executive Assistants and cross-functional partners to improve coverage, processes, and executive support.

Requirements

• Five or more years of experience supporting C-level executives, senior executives, or equivalent leaders in a complex, fast-moving organization.
• Exceptional organization, prioritization, judgment, emotional intelligence, communication, and time-management skills.
• Ability to manage high-volume, changing workloads, anticipate needs, identify risks, and move work forward independently.
• Strong proficiency with Microsoft 365, calendar and travel tools, virtual meeting platforms, and presentation and document tools.
• Ability to handle confidential information and represent executive leadership with professionalism under pressure.
• College degree or equivalent professional experience.

Nice to have

• Experience in professional services, technology, consulting, or another client-focused environment.
• Experience coordinating executive leadership meetings, board or advisory meetings, offsites, and high-visibility events.
• Experience working across multiple time zones and with geographically distributed stakeholders.
• Experience managing projects, improving administrative systems, or coordinating an Executive Assistant team.

Culture & Benefits

• On-site executive support with a high level of responsiveness and availability beyond standard business hours.
• Work alongside the Executive Leadership Team, other Executive Assistants, and cross-functional partners.
• Opportunity to increase scope, autonomy, and strategic contribution over time.
• USA employment benefits are referenced in the posting.

Hiring process

• Interview recording and transcription may be used, with the option to opt out at any time.