Virtual Executive Assistant

Location: Remote; candidates based in South Africa or the Philippines

Company

hirify.global supports a founder who operates at the board level of a wealth management firm, builds a software startup, and hosts a podcast.

What you will do

• Book and manage international flights, hotels, ground transportation, and itinerary changes or cancellations.
• Track conference registrations, hotel blocks, speaker bios, slide deck submissions, and related deadlines.
• Maintain a shared travel and events tracker and prepare clear trip briefs for the founder.
• Manage calendars across multiple businesses and triage, organize, and handle routine inbox items.
• Send gifts to clients, partners, and contacts and support CRM upkeep for the software startup.
• Use AI tools and shared documents to improve organization and execution.

Requirements

• 3–4+ years of Executive Assistant experience, ideally supporting a founder or frequent traveler.
• Strong experience managing complex, multi-city, and international travel.
• Confident daily use of AI tools such as Claude and ChatGPT/OpenAI.
• Experience with Google Workspace, Slack, WhatsApp, secure credential management tools, and CRM systems.
• Highly organized, detail-oriented, proactive, and able to provide solutions and options.
• Excellent written English and fast, reliable communication required.

Culture & Benefits

• Remote, part-time work with communication primarily through Slack and WhatsApp.
• Behind-the-scenes operational role with no client-facing or regular phone work.
• Occasional airline calls may be required when managing travel changes.