Executive Assistant (Project Management and Operations Coordination)

Location: South Africa; remote role with work from home stated as anywhere in the Philippines.

Company

hirify.global is hiring an Executive Assistant to support senior leadership, project coordination, and business operations.

What you will do

• Provide calendar, meeting, travel, correspondence, documentation, and confidential information support to executives.
• Plan and monitor projects, maintain timelines and trackers, coordinate stakeholders, and follow up on deliverables.
• Coordinate daily operations, resources, schedules, vendors, procurement requests, and operational records.
• Facilitate communication between executives, employees, clients, vendors, and cross-functional teams.
• Prepare administrative, project, and operational reports, dashboards, spreadsheets, and management updates.
• Identify workflow inefficiencies and support process improvements, SOPs, productivity tools, and business applications.

Requirements

• Bachelor’s degree in business administration, management, operations management, project management, or a related field; equivalent practical experience may be considered.
• Experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Operations Coordinator, or in a similar role.
• Experience supporting executives and coordinating projects or business operations.
• Strong organization, planning, time management, communication, problem-solving, initiative, discretion, and attention to detail.
• Proficiency in Microsoft Office or Google Workspace, especially spreadsheets, presentations, calendars, and document management.
• Familiarity with Asana, Trello, Monday.com, ClickUp, Jira, or similar project management and collaboration tools.

Nice to have

• Experience supporting senior executives, directors, or business owners.
• Experience coordinating cross-functional projects and monitoring deliverables.
• Knowledge of workflow management, process improvement, SOPs, dashboards, and digital workflow systems.
• Experience with remote or distributed teams.

Culture & Benefits

• 100% remote work from home anywhere in the Philippines.
• Paid local holidays aligned with the UK business calendar.
• Training and professional growth opportunities.
• Direct collaboration with a supportive UK team without an agency intermediary.
• Long-term engagement with a stable and growing business.
• Competitive salary based on experience and skills.