Executive Assistant

Location: Head Office in Dublin, with hybrid working

Company

&Open is a B Corp global gifting platform that sources and sends gifts for companies through its platform and integrations.

What you will do

• Organise and prioritise calendars for the CEO and co-founders, ensuring key meetings and adequate preparation time are scheduled.
• Prepare internal and external meetings by coordinating agendas and briefing documents.
• Keep the CEO on schedule and provide timely reminders and support.
• Own personal and professional travel arrangements for the CEO and co-founders.
• Manage incoming and outgoing mail, filing, and other administrative tasks.
• Coordinate with the leadership team, senior management, internal departments, customers, legal stakeholders, and board members.

Requirements

• At least 3 years of experience as an Executive Assistant supporting senior-level management.
• Strong organisational skills and an efficient approach to prioritising work.
• Clear communication skills and the ability to interact professionally with people at all levels.
• Adoption of AI and fluency in agentic tooling.
• High integrity and discretion when handling confidential information.
• Ability to work under pressure, adapt to changing priorities, and meet deadlines.

Culture & Benefits

• Hybrid working model based at the Dublin head office.
• Company pension and healthcare cover.
• 25 days of annual leave plus 2 company days.
• Paid maternity and paternity leave.
• Employee stock options plan.
• Fast-paced startup environment with cross-functional collaboration.