Workplace and Operations Specialist (AI)

Location: Hybrid in San Diego, California, with most of the week spent at the Sorrento Valley office

Salary: $90,000–$105,000 per year base salary, plus equity and benefits.

Company

hirify.global develops an AI-powered software platform that helps life sciences companies design more effective clinical trials, reduce development costs, and improve patient outcomes.

What you will do

• Run the day-to-day operations of the San Diego office, including facilities, property management, vendors, supplies, mail, building access, workspace setups, and visitors.
• Plan and execute company events and employee programs such as All Hands, Lunch & Learns, off-sites, celebrations, recognition, and swag initiatives.
• Coordinate operational onboarding from offer acceptance through the first week, working with managers, IT, People, equipment, access, schedules, and communications.
• Coordinate employee transitions and departures, ensuring that access, equipment, documentation, and communications are handled on time.
• Improve recurring operations by simplifying, standardizing, automating, or eliminating unnecessary manual work with AI and other tools.
• Resolve cross-functional operational issues and support company-wide projects that require structure, judgment, and follow-through.

Requirements

• 3+ years of relevant experience in workplace or office operations, employee experience, People/HR operations, administrative operations, events, hospitality, or a related field.
• Experience independently managing workplace operations, events, vendors, employee programs, or operational processes from planning through execution.
• Strong organization, attention to detail, service orientation, communication, and interpersonal skills.
• Systems mindset with the ability to simplify recurring work and improve processes.
• Comfort using technology, AI, automation, and operational tools; technical expertise is not required.
• Able to work predominantly from Faro's Sorrento Valley office, with flexibility based on business needs.

Culture & Benefits

• Mission-driven, inclusive, and growth-minded work environment.
• Hybrid work environment with flexible working hours.
• Medical, dental, and vision coverage, life insurance, and short- and long-term disability benefits.
• 401(k), stock options, peer-to-peer bonuses, paid time off, paid sick leave, and public holidays.
• Training and development reimbursement, company outings, and employee events.
• San Diego office amenities including a wellness center, gym classes, outdoor work area, restaurant tenant discount, and Padel Nine.