Executive Assistant (AI)

Location: Hybrid role requiring on-site work in the Reston, Virginia office; offices are also located in Austin, Texas. Applicants must be U.S. citizens, lawful permanent residents, protected individuals, or eligible to obtain required U.S. government authorizations.

Salary: $90,000–$125,000 USD per year, with potential bonus, equity, and other incentive compensation.

Company

hirify.global develops explainable and trustworthy artificial intelligence solutions for mission-critical decisions in enterprises, government, and regulated industries.

What you will do

• Manage an executive's calendar, schedule, competing priorities, calls, correspondence, and visitor requests.
• Plan complex domestic and international travel, including flights, lodging, transportation, visas, and itineraries.
• Coordinate internal and external meetings, agendas, briefing materials, logistics, catering, and follow-up actions.
• Host senior executives, government officials, and military leaders while managing visit protocol and logistics.
• Prepare, submit, and reconcile expense reports and maintain organized, secure records.
• Build relationships with executives, assistants, board members, government partners, and external stakeholders while responding flexibly to changing needs.

Requirements

• 3+ years of experience directly supporting C-suite executives.
• Ability to work on-site in the Reston, Virginia office on a hybrid basis.
• Availability outside normal business hours, including evenings and weekends.
• Experience handling confidential or highly sensitive information with discretion.
• Working knowledge of government or military procedures, protocols, and etiquette.
• Experience with domestic and international travel, meeting logistics, expense reporting, Microsoft 365, and video-conferencing tools.

Nice to have

• Familiarity with the security clearance process; a security clearance is not required.
• Experience in a government agency, military command, defense organization, or government contracting firm.
• Military service or experience supporting general or flag officers or Senior Executive Service leaders.
• Bachelor's degree or equivalent combination of education and experience.
• Experience with Concur or similar travel and expense systems.

Culture & Benefits

• Mission-driven work on explainable, transparent, and secure AI for high-stakes environments.
• Flexible hybrid work environment with offices in Reston and Austin and flexible working hours.
• Unlimited paid time off and 14 paid company holidays.
• Equity ownership through RSUs and competitive total rewards.
• 401(k) with company match, medical, dental, vision, and life insurance from day one.
• Paid parental leave and a collaborative environment focused on customer outcomes and responsible AI.