Office Manager (Robotics)

Location: Coral Gables, Florida; full-time on-site work Monday through Friday

Company

A robotics company developing AI-powered exoskeletons and humanoid robots for healthcare, rehabilitation, industrial, and assistive applications.

What you will do

• Manage daily administrative, facilities, and operational activities for the local hub.
• Support the physical therapy center by scheduling patients and coordinating calendars.
• Coordinate meetings and logistics for patients, partners, customers, and visitors.
• Manage office supplies, deliveries, mail, equipment, access passes, and onboarding essentials.
• Source vendors, coordinate maintenance and services, manage invoices, and negotiate contracts where appropriate.
• Track office expenses, report on operations, improve processes, and organize internal and external events.

Requirements

• Bachelor’s degree or diploma.
• More than 2 years of experience in office management, operations, or administrative coordination.
• Strong written and verbal communication skills, including report writing, task assignment, and vendor contract handling.
• Excellent organization, multitasking, adaptability, interpersonal skills, leadership, and attention to detail.
• Ability to work in person at the Coral Gables hub Monday through Friday.
• Experience in healthcare, medical devices, or clinical settings is advantageous.

Nice to have

• Bilingual English and Spanish communication skills.

Culture & Benefits

• Inclusive environment serving staff, patients, customers, and visitors.
• Medical, vision, and dental plan premiums covered by the company up to 80%.
• 401(k) plan.
• Four weeks of paid time off.
• At-will employment with an ASAP start date.