Executive Assistant (Robotics)

Location: On-site at Robot Ranch in Austin, Texas, United States. Must be willing to work on site, with occasional travel to customer and construction job sites.

Company

hirify.global is a construction automation startup founded by former SpaceX engineers that develops technology to make infrastructure construction faster, cheaper, and safer.

What you will do

• Own the operating cadence and calendars of five senior executives, aligning their time with company priorities.
• Coordinate board meetings, investor updates, fundraising logistics, customer engagements, and leadership offsites.
• Plan domestic and international travel, including visits to industrial and active construction sites.
• Track leadership commitments and action items across the executive team.
• Represent leadership with investors, customers, partners, and other stakeholders using professionalism and discretion.
• Design leadership systems, workflows, and special projects as the company scales.

Requirements

• 5 or more years of experience supporting C-level executives or executive leadership teams.
• Experience partnering with multiple senior leaders and managing complex calendars, travel, and competing priorities.
• Excellent written and verbal communication skills with confidence engaging stakeholders at every level.
• Demonstrated discretion when handling confidential information.
• Advanced proficiency with Google Workspace, Slack, and modern productivity, scheduling, and expense tools.
• Must be willing to work on site in Austin, TX and work flexible hours around board meetings, fundraises, and critical company moments.

Nice to have

• Experience at a high-growth startup, particularly in hardware, robotics, construction, aerospace, defense, or deep tech.
• Experience supporting board meetings, fundraising processes, or leadership offsites.
• Familiarity with expense management, procurement, or basic finance workflows.
• Experience coordinating travel to industrial sites, field locations, or remote areas.
• Experience building processes or systems that measurably improved team effectiveness.

Culture & Benefits

• Fast-paced, scrappy startup environment with shifting priorities.
• Opportunity to work closely with the CEO, CTO, Chief of Staff, Head of Finance, and Head of Commercial Operations.
• Occasional travel with executives to customer sites and job sites.
• Flexible hours may be required around board meetings, fundraising, and critical company events.