Facilities Coordinator, North America

Location: CT - Stamford, United States; travel up to 5% within the U.S.; occasional after-hours and weekend emergency support required.

Company

hirify.global designs and supports modern furniture, workplace, retail, corporate, campus, and distribution environments while pursuing sustainability and equitable design.

What you will do

• Process, schedule, dispatch, and monitor daily repair and maintenance work orders across retail, corporate, campus, and distribution locations.
• Coordinate preventive maintenance services covering HVAC, lighting, cleaning, painting, plumbing, electrical systems, fire and life safety, and related facility systems.
• Act as the first point of contact for emergent facilities issues and respond to occasional after-hours and weekend service requests.
• Monitor vendors and service providers through a work order management system and confirm completion of repairs and planned services.
• Maintain city and state permits, compliance records, facilities files, and studio/store specifications.
• Coordinate vendor communication for store refreshes, rollouts, projects, and scheduled services while liaising with building management.

Requirements

• 3–5 years of experience in facilities and/or project management.
• Basic knowledge of building structures, HVAC, electrical power, lighting, plumbing, fire protection, utilities, waste management, doors, locks, janitorial services, and general maintenance.
• Ability to coordinate schedules, monitor performance, resolve issues, and manage facilities repair and maintenance vendors.
• Experience communicating service needs to providers and establishing service levels for stores, technicians, contractors, and vendors.
• Strong interpersonal, verbal, written, computer, and communication skills, including Excel, Word, and related software.
• Ability to work occasional irregular hours, respond to emergency requests, travel within the U.S. as needed, and lift or move items weighing up to 50 lbs.

Nice to have

• Trade experience.
• Experience with ServiceChannel or a similar work order management system.

Culture & Benefits

• Full-time employment with an equal opportunity employer.
• Inclusive workplace welcoming people across backgrounds, abilities, identities, ages, ethnicities, orientations, and veteran status.
• Reasonable accommodations are available for applicants and employees with disabilities.
• Participation in E-Verify Employment Eligibility Verification.