Facilities Coordinator

Location: Berkeley, CA or Fremont, CA; on-site

Company

hirify.global develops quantum computing technology and operates office, laboratory, manufacturing, and support facilities.

What you will do

• Coordinate daily facilities operations and manage service requests through CMMS/work order systems.
• Plan preventive and corrective maintenance, inspect facilities, monitor building systems, and coordinate responses to alarms and failures.
• Select and manage vendors and contractors, including quotes, safety and permit compliance, quality checks, service levels, and documentation.
• Lead small and medium facility projects such as office moves, furniture installations, workspace reconfigurations, and minor improvements.
• Support OSHA, building-code, emergency-preparedness, inspection, permit, and certification compliance.
• Track budgets, invoices, inventories, facility records, metrics, standard operating procedures, and employee facilities requests.

Requirements

• 3–5 years of progressively responsible experience in facilities coordination, building operations, property management, or workplace services.
• Experience independently managing vendors, coordinating projects, and using CMMS or work order systems.
• Working knowledge of HVAC, electrical, plumbing, fire and life safety systems, OSHA requirements, and building safety compliance.
• Strong project coordination, organizational, time-management, analytical, problem-solving, customer-service, written, and verbal communication skills.
• Proficiency with Microsoft Office, particularly Excel, and the ability to work independently with minimal supervision.
• Bachelor’s degree in Facilities Management, Business, Engineering, Construction Management, or a related field, or equivalent practical experience; alternative education and experience combinations are considered.

Nice to have

• IFMA FMP, CFM, or comparable facilities management certification.
• Experience as a site facilities lead or primary facilities point of contact.
• Experience improving facilities programs, SOPs, operational standards, vendor processes, or facilities metrics.
• Experience managing complex vendor scopes, evaluating proposals, resolving escalated issues, and improving service or cost.
• Experience guiding less-experienced team members and supporting facilities best practices.

Culture & Benefits

• Full-time, on-site work across office, laboratory, manufacturing, and support spaces.
• Cross-functional collaboration with Facilities, Security, EH&S, IT, Human Resources, Finance, and external providers.
• Occasional after-hours support for emergencies or special projects.
• Physical work includes extended facility walks, lifting up to 25 pounds, climbing ladders, and accessing mechanical areas when necessary.