Executive Assistant

Location: Leamington Spa, United Kingdom; hybrid workplace

Company

hirify.global develops software that helps accountants, payroll bureaus, and businesses across the UK and Ireland operate more efficiently.

What you will do

• Manage complex, overlapping calendars for multiple executives and resolve scheduling conflicts across time zones.
• Coordinate meeting logistics, including venues, catering, dial-ins, materials, and participant communications.
• Arrange domestic and international travel, accommodation, transport, visa requirements, and expense reports.
• Prepare and distribute meeting minutes while maintaining confidentiality and accuracy in executive communications.
• Support special projects, company events, research, reports, ad hoc executive requests, and general office operations.

Requirements

• 3+ years of experience in an executive assistant or senior administrative role.
• Experience supporting C-suite or board-level stakeholders.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and calendar management systems.
• Excellent written and verbal communication, organisation, multitasking, and time-management skills.
• Tact, discretion, sound judgement, and the ability to handle confidential information and competing priorities.
• Willingness to use AI and automation tools to improve work efficiency.

Nice to have

• Experience in fast-paced SaaS, technology, or professional services environments.
• Experience in a private-equity-backed, scaling, or fast-growth business.

Culture & Benefits

• Collaborative, human, high-trust, and high-expectation working environment.
• Flexibility supported by modern working practices.
• Autonomy to learn, grow, and make an impact.
• Focus on wellbeing, strong performance, and career development.
• Opportunity to work in a fast-growing business investing in AI.

Hiring process

• Application review and screening call with the recruitment team.
• Psychometric testing followed by first- and second-stage interviews.
• Conditional offer, reference checks, and right-to-work checks before hiring.