Executive Assistant – Digital Leadership Team

Location: White Bear Lake, Minnesota, United States; onsite Monday through Thursday with flexible work location on Fridays. The role supports senior Digital leaders across the United States and requires the ability to work at the White Bear Lake campus.

Salary: $61,300–$109,655 annual base salary range; compensation type is exception hourly.

Company

hirify.global develops comfortable, sustainable, and efficient climate solutions for buildings, homes, and transportation, including digital, IoT, and building analytics solutions.

What you will do

• Manage complex executive calendars across Central, Eastern, Mountain, and Pacific US time zones, prioritizing engagements and resolving scheduling conflicts.
• Coordinate executive cadences, leadership reviews, operational syncs, agendas, pre-reads, and presentation materials.
• Plan domestic travel and coordinate flights, accommodations, ground transportation, meeting facilities, and executive preferences.
• Organize Digital Leadership Team meetings, QBRs, strategic offsites, town halls, and global all-hands sessions, including AV, technology, catering, and onsite logistics.
• Prepare executive presentations and communications; manage action items, distribution lists, SharePoint libraries, and collaboration spaces.
• Reconcile Concur travel expenses and P-Card accounts; administer purchase orders, statements of work, vendor invoices, and supplier communication.

Requirements

• At least 7 years of executive administrative support experience partnering with senior executives, corporate leaders, or distributed leadership teams.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and OneDrive.
• Demonstrated success supporting leaders across multiple geographic locations and time zones.
• Proven ability to handle sensitive strategic, organizational, and business information with integrity and discretion.
• Ability to work onsite at the White Bear Lake, Minnesota campus Monday through Thursday, with Friday flexibility.

Nice to have

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Experience supporting leaders in Digital, Software Engineering, IT, or Enterprise Technology environments.
• Familiarity with Concur, Workday, Coupa, or similar workflow management platforms.
• Experience organizing multi-day executive summits and hybrid digital town halls.

Culture & Benefits

• Health insurance and holistic wellness programs available from day one for employees and families.
• Family-building benefits, including fertility coverage and adoption or surrogacy assistance.
• Paid time off, including up to 15 vacation days, paid holidays, sick leave, volunteer leave, and parental leave options.
• 401(k) matching, educational and training programs, tuition assistance, and student debt support.
• Annual incentive opportunities, continuous learning opportunities, and comprehensive retirement benefits.