Proposal Coordinator

Location: Remote within the United States; candidates must reside in one of the authorized states: AZ, CA, CO, CT, DC, FL, GA, IL, IN, KS, MA, MD, MN, NC, NH, NJ, NV, NY, OH, OK, OR, PA, RI, SC, TN, TX, UT, VA, or WA. PST time zone candidates are prioritized.

Salary: $110,000–$135,000 per year, plus variable compensation.

Company

hirify.global provides a modern HR SaaS platform that helps organizations acquire, develop, engage, and retain talent through data-driven tools.

What you will do

• Manage multiple end-to-end RFP and proposal response projects, ensuring timely and high-quality delivery.
• Create professional proposal documents that communicate product capabilities, services, and value.
• Use AI tools such as ChatGPT, Google Gemini, and Inventive to build and maintain reusable response content and sales enablement materials.
• Develop process efficiencies, identify gaps, and improve proposal strategy using customer feedback and industry insights.
• Collaborate with Sales, Product Marketing, Product, Finance, Security, Legal, Engineering, Professional Services, and Customer Success.
• Present process and tool updates while supporting strategic alignment with go-to-market leaders and global teams.

Requirements

• 5+ years of experience in RFP or proposal management, technical writing, or a related role.
• Excellent written and verbal communication skills, with the ability to explain complex information clearly.
• Strong project management and organizational skills for handling multiple priorities and deadlines.
• Proficiency with AI RFP tools such as Inventive and G Suite.
• Residence in one of hirify.global’s authorized U.S. states is required.
• Ability to collaborate effectively with Americas and APJ teams; PST time zone is prioritized.

Nice to have

• Experience in SaaS or HR technology.
• Understanding of HR processes, challenges, and technology solutions.

Culture & Benefits

• Remote work for eligible U.S.-based employees, with a hybrid model for the New York metro area.
• Temporary work from anywhere for up to two months per year after six months of employment.
• Medical, dental, and vision coverage from day one, plus wellness benefits and a $1,920 annual wellness stipend.
• 401(k) with a 3% company match, pre-IPO equity, and a home office allowance.
• Paid time off, company holidays, quarterly Bob Balance Days, and a paid birthday day off.
• Social Impact days and in-person and virtual company events.