Associate Proposal Manager (AI)

Location: Hybrid, with onsite work at hirify.global HQ in Washington, DC; remote flexibility is available. Minimal travel may be required for local proposal kickoffs and reviews. Eligibility to obtain and maintain a U.S. Government security clearance is required; an active Secret clearance or higher is strongly preferred.

Company

hirify.global provides data fusion, data analytics, software engineering, information technology, and electromagnetic spectrum management solutions for the U.S. Department of Defense, Department of State, and national security community.

What you will do

• Coordinate quick-turn task-order, RFQ, RFI, Sources Sought, and smaller RFP responses from kickoff through submission.
• Build compliance matrices, map solicitation requirements to response sections, track completion, and identify gaps.
• Manage proposal schedules, milestones, contributors, action items, risks, and submission deadlines.
• Draft and edit cover letters, resumes, past-performance summaries, compliance narratives, and reusable proposal content.
• Prepare Pink, Red, and Gold Team review packages, consolidate feedback, and track comments to resolution.
• Format and assemble proposal volumes, maintain version control, perform final quality checks, and coordinate portal submissions.

Requirements

• Bachelor’s degree in Business, English, Communications, Marketing, or a related field, or equivalent professional experience.
• At least 3 years of experience in proposal development, business development, technical writing, editing, or document production, including federal proposals.
• At least 2 years of working knowledge of the federal proposal lifecycle, solicitation structure, compliance matrices, and color-team reviews.
• Experience supporting quick-turn task orders and RFP responses under IDIQ, GWAC, or similar contract vehicles.
• Strong writing, editing, proofreading, document-formatting, and deadline-management skills; advanced proficiency in Microsoft Word and Google Workspace, with proficiency in Excel and PowerPoint.
• Must be eligible to obtain and maintain a U.S. Government security clearance. Experience using AI tools for writing, research, proposal review, or document production is required.

Nice to have

• Shipley proposal training or APMP certification, including Foundation-level certification in progress.
• Experience supporting Department of Defense proposals.
• Familiarity with SAM.gov, GovWin, USA Spending, HireGov, GSA eBuy, and agency-specific procurement or submission portals.
• Exposure to spectrum and electromagnetic battle management, networks, data engineering, or IT services.

Culture & Benefits

• Use of AI and Super Intelligence tools as part of the proposal workflow, subject to information-handling requirements.
• 401(k) matching.
• PPO and HDHP medical, dental, and vision insurance.
• Education reimbursement and complimentary life insurance.
• Generous paid time off and holiday leave, onsite gym access, and commuter benefits.