Administrative Coordinator – Contractor

Location: Aliso Viejo, California, United States. Hybrid role requiring attendance at the Aliso Viejo office at least three days per week, with flexibility to work onsite up to five days per week. Additional onsite presence may be required for workshops, events, and leadership visits.

Company

hirify.global develops PlayStation hardware, network services, and entertainment experiences for a global audience.

What you will do

• Provide administrative and operational support to a global team across regions and time zones.
• Coordinate meetings, workshops, team events, leadership visits, visitors, catering, meeting spaces, materials, and equipment.
• Partner with Executive Assistants, Facilities, IT, Security, Workplace, and other cross-functional teams on office and team needs.
• Provide department-level and backup executive support, including calendar management, communications, travel coordination, and expense reports.
• Prepare correspondence, presentations, meeting materials, documentation, and meeting notes.
• Track administrative requests, action items, deadlines, documentation, and process-improvement opportunities.

Requirements

• 7+ years of administrative support experience, ideally including department-level and executive support.
• Experience supporting a fast-paced global or geographically distributed team with multiple stakeholders and changing priorities.
• Strong organization, time management, attention to detail, judgment, initiative, and follow-through.
• Excellent written and verbal communication skills, with the ability to collaborate across functions, organizational levels, cultures, and regions.
• Ability to handle sensitive and confidential information discreetly and work independently.
• Proficiency in Microsoft 365, including Outlook, Teams, SharePoint, Excel, PowerPoint, and Word; bachelor’s degree or equivalent relevant experience.

Culture & Benefits

• Collaborative, hands-on work in a fast-paced global technology and entertainment environment.
• Hybrid working arrangement with regular onsite collaboration in Aliso Viejo.
• Contract engagement with a 12-month duration.
• Background checks are conducted at the offer stage for new employees.
• Equal opportunity and inclusive workplace commitment.