Senior Administrative Assistant (Healthcare)

Location: Onsite at hirify.global’s Washington, DC-area office, United States

Salary: $58,400–$79,800 per year

Company

hirify.global is a U.S. healthcare company providing insurance and healthcare services to individuals, families, military personnel, and communities.

What you will do

• Manage complex and frequently changing calendars for two senior-level HR executives and provide additional scheduling support to HR Vice Presidents.
• Coordinate internal and external meetings, including logistics, conference rooms, virtual access, materials, catering, and onsite or offsite requirements.
• Arrange executive travel, including flights, hotels, ground transportation, itineraries, and changes during travel.
• Prepare and process expense reports and support presentations, agendas, reports, correspondence, and other executive materials.
• Partner with administrative assistants, HR leaders, vendors, and other stakeholders to coordinate schedules, meetings, events, and travel.
• Anticipate executive needs, resolve logistical issues, support HR leadership activities, and handle sensitive information confidentially.

Requirements

• Ability to work onsite at hirify.global’s Washington, DC-area office.
• At least 3 years of administrative experience supporting senior-level executives in a large, complex organization.
• Experience managing executive calendars, travel arrangements, meeting logistics, and expense processing.
• Ability to manage multiple executives and competing priorities with accuracy, sound judgment, and discretion.
• Strong proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Excellent organization, communication, relationship-building, confidentiality, and adaptability skills.

Nice to have

• Associate’s or Bachelor’s degree.
• Experience supporting Human Resources executives or working within an HR organization.
• Experience supporting multiple executives and preparing, researching, proofreading, or editing executive-level materials.

Culture & Benefits

• Full-time schedule of 40 hours per week.
• Medical, dental, and vision benefits.
• 401(k) retirement savings plan.
• Paid time off, company and personal holidays, and paid parental and caregiver leave.
• Short-term and long-term disability coverage, life insurance, and other wellness benefits.