Executive Assistant II (Healthcare)

Location: Hybrid in Brookline, Massachusetts, with 2–3 remote days per week. Remote work is limited to New England states: Maine, Vermont, New Hampshire, Massachusetts, Connecticut, or Rhode Island.

Salary: $86,720–$101,090 per year

Company

hirify.global advances cancer research, treatment, education, and patient care while working to reduce the burden of cancer and related diseases.

What you will do

• Provide confidential administrative and communications support to the Senior Vice President and Deputy Chief Philanthropy Officer.
• Manage complex executive calendars, prioritize requests, anticipate conflicts, and triage incoming issues.
• Coordinate leadership meetings, retreats, department events, presentations, room reservations, A/V setup, speakers, hosts, and catering.
• Prepare sensitive correspondence, documents, presentations, agendas, and meeting follow-ups.
• Book complex domestic and international travel and support invoices, purchasing cards, reimbursements, requisitions, and budget coding.
• Support hiring and onboarding processes, workforce tracking, organizational charts, standard operating procedures, and workflow improvements.

Requirements

• High school diploma required; bachelor’s degree preferred.
• At least 7 years of administrative experience, including 2 years in an Executive Assistant role.
• Advanced knowledge of Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Strong written and verbal communication, customer service, problem-solving, prioritization, and organizational skills.
• Ability to handle confidential and politically sensitive information with discretion and diplomacy.
• Ability to work in the hybrid arrangement and perform remote work from an eligible New England state.

Culture & Benefits

• Work in a mission-driven cancer research and patient care environment.
• Collaborate with leadership, HR, hiring managers, internal teams, external contacts, and Harvard Medical School-affiliated hospitals.
• Participate in an inclusive, diverse, and equitable workplace focused on compassionate patient care.
• Work in a fast-paced professional environment with opportunities to improve administrative operations and mentor junior staff.