Senior Administrative Assistant (Entertainment)

Location: Burbank, CA, United States; onsite

Salary: $85,000–$110,000 USD per year

Company

hirify.global develops immersive experiences, technology, media, live entertainment venues, regional sports and entertainment networks, and streaming products.

What you will do

• Manage executive calendars, meetings, schedules, correspondence, follow-ups, and action items.
• Coordinate meeting logistics, materials, instructions, and A/V setup across internal departments.
• Prepare travel itineraries, contact lists, expense reports, and related arrangements using Concur or a comparable platform.
• Support internal off-sites, external client events, team engagements, and other company initiatives.
• Organize, archive, and maintain executive documents with appropriate version control.
• Handle confidential information, provide cross-functional coordination, and ensure continuity of administrative support.

Requirements

• 5+ years of experience supporting senior executives in a matrixed organization, preferably in technology, media, or entertainment.
• Strong organization, prioritization, multitasking, diplomacy, judgment, and attention to detail.
• Experience managing highly changeable executive calendars in complex and ambiguous environments.
• Experience with Concur or a comparable travel and expense platform.
• Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace.
• Availability to work onsite in Burbank and outside normal business hours when required; light travel may be necessary.

Culture & Benefits

• Collaborative, high-touch administrative team environment.
• Opportunities for upskilling, professional development, and career growth.
• Work supporting guests, partners, team members, and live entertainment experiences.
• Commitment to diversity, inclusion, and equal employment opportunity.