Executive Assistant II (Biotech)

Location: Alameda, California, United States; office-based role.

Base salary: $98,000–$140,000 annually, depending on geographic region, knowledge, skills, experience, and internal equity.

Company

hirify.global is a biotechnology company with business operations supported by executive administration and commercial teams.

What you will do

• Provide complex, confidential administrative and organizational support to executives and the business unit.
• Manage calendars, appointments, travel arrangements, reimbursements, expense reports, and sensitive business transactions.
• Prepare correspondence, reports, meeting materials, and information for executive discussions.
• Coordinate conference logistics, including venues, technical requirements, hotel blocks, registration, and meeting rooms.
• Screen calls, distribute executive communications, maintain filing systems, and support purchase order and invoice processing.
• Evaluate administrative operations and implement process improvements while coordinating special events and office functions.

Requirements

• Bachelor's degree and at least 3 years of related experience, or an equivalent combination of education and experience.
• At least 7 years of clerical and administrative experience, including logistics, typing, editing, information distribution, filing, and telephone support.
• Significant experience supporting executives in a fast-paced, high-volume environment.
• Expertise with Microsoft Word, Excel, PowerPoint, Outlook Express, internet tools, and relevant desktop systems.
• Ability to prioritize confidential, time-sensitive work, exercise sound judgment, meet tight deadlines, and type at least 85 words per minute.
• Excellent written and verbal communication skills, professionalism, initiative, and composure under pressure.

Culture & Benefits

• Collaborative office environment focused on sharing ideas and solutions.
• Equipment provided, including dual monitors and ergonomic chairs.
• 401(k) plan with company contributions, medical, dental, vision, life, and disability insurance, plus flexible spending accounts.
• Annual discretionary bonus program and opportunities to purchase company stock and receive long-term incentives.
• Fifteen accrued vacation days in the first year, 17 paid holidays including a company-wide winter shutdown, and up to 10 sick days annually.