New Business Operations Manager

Location: Tampa, FL or Miami, FL, with 3 days a week in office

Salary: $90,000–$100,000 USD annually

Company

hirify.global is a public relations firm.

What you will do

• Own and improve the new business process from initial outreach through proposal submission.
• Track outreach emails, replies, follow-ups, proposal deadlines, owners, and submission status.
• Maintain proposal trackers, templates, handoffs, contact details, proposal versions, and call notes.
• Schedule initial vetting calls across multiple executive calendars and brief executives in advance.
• Confirm proposals are submitted and received on time, escalating risks and unresolved issues.
• Provide weekly leadership reports on pipeline activity, deadlines, responses, and capacity risks.

Requirements

• 7 or more years of experience in new business, business development operations, proposal management, or senior executive support.
• Experience building or managing a pipeline tracking process relied on by senior leaders.
• Strong organization, follow-through, prioritization, and judgment across competing deadlines.
• Confident written communication with senior executives and prospective clients.
• Experience coordinating multiple executive calendars.
• Comfort with spreadsheets or CRM systems, Outlook or Google Workspace, and confidential business information.

Culture & Benefits

• Full-time position with a 60-day temporary period before potential conversion to permanent employment.
• Hybrid schedule with three office days per week.
• Immediate start expected.