Office Coordinator

Location: St. Louis, MO, USA

Company

hirify.global provides sustainable engineering, architecture, construction, and consulting solutions for the life sciences and food and beverage industries.

What you will do

• Support daily office operations in partnership with team leaders and administrative staff.
• Process accounts payable invoices for office and facility expenses.
• Coordinate maintenance, renovations, furniture procurement, leasing support, equipment, and other facility needs.
• Support receptionist coverage, phone schedules, office meetings, and company events.
• Provide calendar, meeting preparation, and special-project support to the Regional Leader.
• Act as a professional and reliable point of contact for office-related questions while handling confidential information.

Requirements

• High school diploma required; a college degree is preferred.
• At least 5 years of office administration or office management experience.
• Strong organizational, communication, and time-management skills.
• Ability to work independently, prioritize competing demands, and collaborate with colleagues.
• Professionalism and discretion when handling sensitive information.
• Proficiency with Microsoft Office and common office tools, including databases and SharePoint.

Culture & Benefits

• Full-time position with a long-term administrative career path.
• Competitive benefits designed to support individual and family needs.
• Commitment to a diverse workforce and equal employment opportunity.
• Employment is contingent on background screening.