Office Manager / Program Support Specialist

Location: Springfield, VA; onsite with travel as required

Company

hirify.global builds secure Software Factories based on DoD reference designs and NIST Frameworks for Cloud and DevSecOps, delivering AI/ML applications, data science platforms, blockchain, and microservices for federal agencies.

What you will do

• Manage office tasking processes, coordinate responses, and track deadlines and required formats.
• Provide front office, executive, meeting, scheduling, and administrative support.
• Coordinate, review, and submit reports, staff packages, briefings, deliverables, and Weekly Activity Reports.
• Maintain secure data and content management, including distribution and security groups.
• Support office operations such as travel, training, supplies, seating, events, and continuity activities.
• Partner with leadership on process improvements involving budgets, scheduling, correspondence workflows, and performance metrics.

Requirements

• Active U.S. Government Top Secret clearance with SCI eligibility.
• Bachelor’s degree in a relevant field and at least 10 years of relevant front office, executive support, program support, or business administration experience.
• Experience with SharePoint and Microsoft Office, including Word, Excel, PowerPoint, and Access.
• Experience performing and purchasing travel, training, and supplies for an organizational component.
• Strong written and verbal communication, critical thinking, initiative, problem-solving, and stakeholder coordination skills.
• Ability to work effectively in a dynamic senior-level front office environment and resolve routine and atypical operational issues.

Nice to have

• Experience supporting a Chief of Staff, Deputy Chief of Staff, Executive Officer, or comparable senior leadership office.
• Familiarity with tasking management or Request for Information management systems.
• Experience supporting senior-level organizations in complex, highly regulated environments.
• Active U.S. Government Counterintelligence Polygraph.

Culture & Benefits

• Collaborative, mission-driven environment focused on solving complex federal problems.
• Medical, dental, and vision plans with healthcare benefits fully employer-paid for employees.
• Life insurance, flexible or combined paid time off, bereavement leave, and 11 company-paid holidays.
• 401(k) retirement plan with employer match.
• Professional development training reimbursement.