Lead Administrative Assistant

Location: Donaldsonville, United States; onsite role with plant tours, leadership visits, conferences, and other site engagements

Company

hirify.global operates manufacturing complexes and logistics networks supporting clean energy, agriculture, and industrial operations across North America and the United Kingdom.

What you will do

• Provide confidential administrative and logistical support to the Directors of Corporate Turnaround and Corporate Engineering and their teams.
• Coordinate domestic and international travel for plant sites, fabrication shops, and repair facilities, including employee travel profiles in SAP Concur.
• Organize plant tours, leadership visits, conferences, recurring leadership meetings, and the Annual Turnaround Leadership Conference.
• Support onboarding, training, cross-functional communication, and coordination between site administrators and field personnel.
• Track budgets, travel reports, expenses, requisitions, invoices, procurement, and forecasting activities.
• Maintain SharePoint governance, engineering standards subscriptions, routine reports, and documentation using Microsoft Office, OneDrive, and Power BI.

Requirements

• Relevant bachelor’s degree or an equivalent combination of education and experience.
• Excellent organization, communication, writing, analytical, presentation, and interpersonal skills.
• Ability to manage multiple projects and priorities independently in a changing environment.
• Ability to handle confidential information with discretion and sound judgment.
• Advanced proficiency in Microsoft Office, Excel, PowerPoint, Word, SharePoint, OneDrive, and Power BI.
• Must be able to acquire a Transportation Worker Identification Credential (TWIC) and pass random or for-cause drug and alcohol testing.

Culture & Benefits

• Work with leadership, site personnel, and cross-functional teams across a geographically distributed manufacturing network.
• Support safe and reliable operations, environmental stewardship, and disciplined corporate management.
• Participate in a collaborative environment focused on effective communication and shared resources.