Office Coordinator

Location: Long Beach, California, at the Switchboard production facility; onsite full-time.

Company

hirify.global develops AI data centers by combining equipment supply, engineering, general contracting, and real estate development capabilities.

What you will do

• Manage front office operations, reception coverage, office supplies, equipment, inventory, and reorder thresholds.
• Welcome visitors, contractors, vendors, and candidates while overseeing sign-in, badge issuance, security procedures, and reception support.
• Coordinate customer and visitor tours, including scheduling, materials, PPE, safety orientations, and tour logistics.
• Manage mail, packages, courier relationships, shipping, conference rooms, catering, meetings, and events.
• Maintain lobby and shared office spaces and coordinate with janitorial, facilities, and other vendors.
• Support plant management, HR, onboarding logistics, workspace setup, deliveries, and day-to-day administrative issues.

Requirements

• High school diploma or equivalent.
• 2+ years of experience in office coordination, office management, or senior administrative support, ideally in an industrial, manufacturing, or plant environment.
• Excellent verbal and written communication, stakeholder management, organization, multitasking, and independent judgment.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook; procurement or inventory systems experience is a plus.
• Ability to maintain confidentiality, work independently, and direct front desk or reception staff when applicable.
• Ability and willingness to work onsite full-time in Long Beach, California.

Culture & Benefits

• Ownership-oriented, direct, and fast-paced working environment with an emphasis on practical decision-making and early risk escalation.
• Subsidized health, dental, and vision insurance.
• Equity options in a rapidly growing startup.
• 401(k) with a 4% employer match.
• Unlimited PTO, parental leave, FSA or HSA, and applicable commuter benefits.
• Opportunities to collaborate in person during periodic team and company off-sites.