Executive Assistant

Location: Warsaw, Poland; remote work is supported through a Work From Anywhere culture.

Company

hirify.global is a global IT services and consulting company supporting digital transformation for enterprise and startup clients across more than 25 countries.

What you will do

• Manage the Executive Vice President Global Delivery's calendar, meetings, focus time, and urgent requests across multiple time zones.
• Arrange international travel, including flights, accommodation, transportation, visas, itineraries, budgets, and expense reports.
• Coordinate information and priorities between the EVP, Executive Committee, delivery teams, and clients.
• Prepare board and executive meeting materials, record minutes, and track action items through completion.
• Maintain delivery commitment trackers covering milestones, client deliverables, escalations, and dependencies.
• Provide status reporting while handling sensitive company and client information confidentially.

Requirements

• At least 5 years of experience in an executive assistant or senior administrative role supporting upper management.
• Experience supporting C-suite and board-level executives while managing multiple priorities and stakeholders.
• Exceptional written and verbal communication skills in English.
• Experience managing international executive travel, visas, itineraries, travel budgets, and expenses.
• Experience leading projects end-to-end with responsibility for budgets, deadlines, and stakeholder management.
• Financial acumen, including the ability to interpret P&L statements, balance sheets, margin, cash flow, and costs.

Nice to have

• Knowledge of Spanish, Ukrainian, or Russian.
• Experience supporting delivery, operations, or client-facing leadership.

Culture & Benefits

• Remote work flexibility within a Work From Anywhere culture.
• Health insurance and a comprehensive compensation and benefits package.
• Relocation program and professional development through certifications, mentorship, and talent investment programs.
• Collaboration with global clients in a multicultural and inclusive environment.
• Internal mobility opportunities, team-building events, and social sustainability initiatives.