Executive Assistant

Location: Kyiv, Ukraine; remote work flexibility is offered.

Company

hirify.global is a global IT services and consulting company supporting enterprise digital transformation and technology innovation across more than 25 countries.

What you will do

• Manage the Executive Vice President Global Delivery’s calendar, coordinate meetings across multiple time zones, resolve conflicts, and protect focus time.
• Arrange international travel, including flights, accommodation, transportation, visas, itineraries, and expense reports.
• Coordinate communication between the EVP, Executive Committee, delivery teams, and clients, routing requests and communicating priorities.
• Prepare Board and Executive Committee materials, record minutes, and track resulting actions through completion.
• Maintain delivery commitment trackers covering project milestones, client deliverables, escalations, and dependencies, and report items at risk.
• Support leadership meeting cadence through agenda preparation, pre-read coordination, minutes, and follow-up with action owners.

Requirements

• 5+ years of experience as an executive assistant or senior administrative professional supporting upper management.
• Experience supporting C-suite and board-level executives while managing multiple priorities and stakeholders.
• Exceptional written and verbal English communication skills.
• Experience managing international executive travel, visas, itineraries, travel budgets, and expenses.
• Experience leading projects end-to-end with responsibility for budgets, deadlines, and stakeholder management.
• Financial acumen, including the ability to interpret P&L statements, balance sheets, margin, cash flow, and costs.

Nice to have

• Knowledge of Spanish, Ukrainian, or Russian.
• Experience supporting delivery, operations, or client-facing leadership.

Culture & Benefits

• Remote work flexibility and collaboration with distributed teams across multiple time zones.
• Health insurance and a comprehensive compensation and benefits package.
• Relocation program and professional development through certifications, mentorship, and talent investment programs.
• Global client projects, internal mobility opportunities, and a multicultural working environment.
• Regular team-building events and a focus on sustainable business practices.