People Operations & Recruiting Coordinator (AI)

Location: In-person role based in the San Francisco office at 501 Folsom St, United States

Salary: $90,000–$120,000 base salary per year plus equity

Company

hirify.global is building an open superintelligence stack for frontier AI research, including infrastructure for compute, environments, evaluations, secure sandboxes, training, deployment, and agent workflows.

What you will do

• Own onboarding from interview scheduling through a new hire’s first weeks, including first-day planning, equipment, accounts, access, payroll, benefits, and HRIS setup.
• Coordinate background checks, I-9 verification, employee records, offboarding, and immigration or visa-related processes.
• Manage interview scheduling, candidate communication, onsite interview travel, work trials, and recruiting timelines across multiple searches.
• Maintain Ashby as the source of truth for candidate stages, notes, and pipeline hygiene.
• Improve onboarding and recruiting operations through checklists, process changes, AI tools, and automation.
• Support team onsites, offsites, travel logistics, and connection between in-office and remote staff.

Requirements

• 2+ years of experience in recruiting coordination, people operations, HR, or a similar high-volume coordination role.
• Strong proactive coordination skills, attention to detail, and cross-functional follow-through.
• Experience handling background checks, I-9 verification, employee records, HRIS setup, and sensitive information.
• Highly skilled with Google Calendar, Slack, and Notion.
• Comfort using LLMs and automation to reduce repetitive work.
• Able to work in person in the San Francisco office.

Nice to have

• Experience with Ashby or another modern applicant tracking system.
• Experience running onboarding at a fast-growing startup.
• Experience coordinating immigration or visa processes with outside counsel.

Culture & Benefits

• Equity in addition to the base salary.
• Professional development budget.
• Team offsites and conferences.
• Opportunity to build people operations foundations at an early-stage AI company.
• Work closely with leadership, the Head of Talent, hiring managers, IT, and finance.