C-Suite Executive Assistant

Location: Chicago, IL, USA. Hybrid schedule with in-office attendance required four days per week, Monday through Thursday.

Salary: $44.12–$52.94 per hour

Company

Healthcare education organization operating five accredited institutions and serving students and alumni across healthcare and related professional fields.

What you will do

• Act as a proactive thought partner to C-Suite executives, anticipating needs and managing requests, information, and executive time.
• Manage and continuously realign calendars, travel, meeting preparation, and executive priorities.
• Synthesize information from meetings, communications, and initiatives to keep executives prepared and focused.
• Prepare and coordinate executive communications, presentations, Board materials, complex meetings, and executive sessions.
• Identify risks and inefficiencies, resolve or escalate issues, and support cross-functional and enterprise-wide initiatives.
• Partner with the Executive Assistant network and internal and external stakeholders to ensure aligned execution.

Requirements

• Bachelor’s degree or equivalent professional experience.
• 8+ years of experience supporting senior executives, including C-Suite leaders.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.
• Exceptional judgment, discretion, confidentiality, organization, communication, and follow-through.
• Ability to anticipate needs, synthesize information, navigate ambiguity, and remain composed under pressure.
• Ability to work in person at the Chicago headquarters four days per week, Monday through Thursday.

Nice to have

• Experience using AI tools to improve efficiency and execution.

Culture & Benefits

• Mission-driven work focused on expanding access to healthcare education and strengthening the healthcare workforce.
• Exposure to senior leadership, Board-level work, and enterprise priorities.
• Professional growth, learning, and career development within an executive support network.
• Health, dental, vision, life, and disability insurance.
• 401(k) retirement program with a 6% employer match, 15 paid vacation days, and 12 paid holidays plus two floating holidays.