Executive Assistant - Employment & Benefits Law

Location: St. Louis, Missouri, United States; hybrid office schedule with three days per week in the office

Company

A healthcare services organization focused on improving the health and vitality of clients, customers, and patients through its healthcare and health services divisions.

What you will do

• Manage complex executive calendars, incoming requests, domestic and international travel, and scheduling conflicts.
• Coordinate leadership meetings, town halls, offsites, board meetings, agendas, presentations, and pre-read materials.
• Document decisions and action items, track deliverables and deadlines, and ensure timely follow-up.
• Act as a point of contact for executives, leadership teams, business partners, vendors, customers, and external stakeholders.
• Support strategic initiatives, special projects, expense reports, invoices, purchase orders, budgets, procurement, and vendor coordination.
• Handle sensitive information, apply sound judgment, and represent senior executives with professionalism and discretion.

Requirements

• Bachelor's degree or equivalent work experience.
• 7+ years of executive administrative support experience, including support for Vice President-level or more senior executives.
• Experience managing complex calendars, travel arrangements, executive communications, and multiple competing priorities.
• Strong proficiency with Microsoft Office Suite, including Outlook, Teams, PowerPoint, Word, and Excel.
• Exceptional organization, prioritization, time management, written communication, and verbal communication skills.
• Ability to work in the St. Louis office three days per week under the hybrid arrangement.

Culture & Benefits

• Work with leadership teams and stakeholders across the organization to support collaboration and decision-making.
• Occasional or permanent home working requires cable broadband or fiber internet with at least 10 Mbps download and 5 Mbps upload speeds.
• Tobacco-free policy applies, subject to applicable state law and cessation-program provisions.