Senior Executive Assistant

Location: Onsite in San Francisco, California, with the ability to work from the Palo Alto office as needed under the hybrid working policy.

Salary: $160,000–$175,000 per year, plus benefits.

Company

hirify.global is a global investment firm with over $100B in assets under management that partners with entrepreneurs and manages investment portfolios and clients’ legacies.

What you will do

• Manage complex, high-volume calendars across internal and external commitments.
• Coordinate domestic and international travel, including complex itineraries and short-notice changes.
• Support the daily flow of executive activities, anticipate needs, and help maintain focus on priorities.
• Maintain accurate Salesforce information on prospects, portfolio companies, follow-ups, and action items.
• Coordinate with the hirify.global support team and colleagues across the firm to ensure smooth execution.
• Develop administrative systems, manage monthly expense reporting, and provide discreet support for selected personal administrative matters.

Requirements

• 7+ years of experience providing executive administrative support, including complex calendars, travel, and administrative operations.
• Experience supporting C-suite executives in private equity, investment banking, or consulting.
• Ability to manage multiple priorities accurately and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication, sound judgment, discretion, and emotional intelligence.
• Proactive, independent, solutions-oriented approach with strong organizational skills.
• Expert proficiency with Microsoft Office; Salesforce experience is preferred.

Nice to have

• Experience with Salesforce.
• Familiarity with artificial intelligence tools and technologies.

Culture & Benefits

• Medical, dental, and vision insurance from the first day of employment.
• Life and disability insurance, mental health benefits, fertility benefits, and backup childcare.
• Matching 401(k) program and commuter benefits.
• Wellness and hybrid-work stipends.
• Support for professional certifications, tuition reimbursement, and coursework materials.
• Smart-casual dress code and occasional flexibility for time-sensitive priorities outside standard business hours.

Hiring process

• Applicants should be prepared to discuss their experience and contributions in depth during interviews.
• Application materials may use AI tools but must accurately reflect the candidate’s own experience, judgment, and voice.