Executive Assistant & Operations Support (AI)

Location: Remote, limited to the Philippines or South Africa

Company

A San Francisco-based neurotechnology research company developing technology to decode thoughts from brain activity.

What you will do

• Manage the CEO’s inbox, triage incoming messages, draft professional replies, and ensure follow-up.
• Own the calendar by scheduling meetings, protecting focus time, and resolving conflicts.
• Follow up persistently on unanswered scheduling requests and open communication threads.
• Lead operational projects from research through completion and provide clear recommendations.
• Arrange flights and travel for visitors and team members while balancing timing and cost.
• Handle personal scheduling, administrative setup, task tracking, and proactive progress reporting.

Requirements

• 3–4 years of Executive Assistant experience, ideally supporting founders or startup teams.
• Excellent written and spoken English with polished professional email-writing skills.
• Strong self-management, judgment, common sense, and the ability to work independently from first principles.
• Highly organized, able to manage multiple tasks, follow through reliably, and ask effective clarifying questions.
• Experience with Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets.
• Experience with Slack and Notion, plus the ability to learn new software quickly.

Nice to have

• Comfort using AI tools and internal machine-learning tools.
• Genuine interest in AI and neurotechnology.

Culture & Benefits

• Work remotely from the Philippines or South Africa.
• Work with a small, research-heavy, fast-moving team.
• Operate in an environment where priorities and processes can change quickly.
• Contribute to neurotechnology research focused on decoding brain activity.