Executive Assistant (AI)

Location: Fully remote, with a global team spanning 60+ countries

Company

AI-powered creative company operating as a remote-first scale-up serving global customers.

What you will do

• Own the CEO's and Chief of Staff's calendars, scheduling key meetings, 1:1s, department meetings, and All Hands.
• Manage daily correspondence, calendar logistics, recurring commitments, deadlines, and conflict prevention.
• Build and format decks for leadership meetings, monthly business reviews, board updates, and strategy sessions.
• Coordinate offsites and customer summits, including travel, venues, and vendors.
• Act as the first point of contact for senior stakeholder scheduling requests and escalate issues appropriately.
• Support leadership meetings and initiatives through research, note-taking, time-keeping, follow-up tracking, and AI-assisted drafting and summarization.

Requirements

• Experience as an Executive Assistant supporting a senior executive, ideally at C-suite level, in a fast-growing startup, agency, or SaaS company.
• Strong judgment, discretion, organization, proactivity, and prioritization skills.
• Excellent written communication, including the ability to draft in another person's voice.
• Comfort working asynchronously across time zones in a remote-first global team.
• Technical fluency with Slack, Notion, and Google Workspace.
• Experience using AI tools such as Claude or ChatGPT for drafting or summarization.

Culture & Benefits

• Remote-first work designed for collaboration across time zones.
• Global community spanning more than 60 countries.
• High-performance, collaborative, low-ego environment with continuous learning.
• Mentorship, leadership development, and opportunities for increasing responsibility.
• Scale-up stability combined with opportunities to influence the product and company direction.