Executive Assistant - Biotech

Location: Remote, limited to candidates in South Africa, Colombia, Argentina, or Mexico. Requires 5 hours of live overlap from 10:00 AM–3:00 PM Pacific Time plus 3 hours of flexible asynchronous work. Support must adapt to international leadership travel and major time-zone differences.

Company

hirify.global is hiring for a seed-stage biotech company developing therapeutic and aesthetic solutions.

What you will do

• Own daily inbox triage, draft professional responses, and manage communications on behalf of the CEO.
• Manage high-volume Google Calendars, enforce scheduling rules, protect preparation blocks, and prevent conflicts during travel and events.
• Use Claude, ChatGPT, CRM, and Notion automations to prepare meeting briefs, summarize calls, extract action items, and research networking and fundraising opportunities.
• Capture every task and verbal commitment in Notion with an assignee and due date.
• Research and book travel and logistics, including schedule adjustments during international trips.

Requirements

• 2+ years of experience as a Virtual Assistant or Remote Executive Assistant supporting C-suite executives in fast-growth startup environments.
• Advanced knowledge of Google Workspace, including Gmail, delegated Google Calendar access, Drive, and Docs.
• Experience with Notion databases, task tracking, Slack, and Attio CRM record management.
• Advanced prompting skills with Claude or ChatGPT and a daily AI-assisted working style.
• Exceptional written English is required for drafting clear and professional executive communications.
• Absolute confidentiality is required when handling investor terms, clinical information, biotech context, and other sensitive data.

Culture & Benefits

• Remote-first operating model with a dedicated 5+3 split-shift schedule.
• Five hours of real-time collaboration and three hours of flexible asynchronous work each day.
• Structured systems, documented playbooks, and process-driven executive operations.
• Payment eligibility is limited to candidates able to receive payments via Wise; Wise must support local bank transfers in the candidate's country of residence or bank location.