General Executive Assistant

Location: Remote from the Philippines; must be available any day of the week and work flexible U.S. business hours.

Salary: PHP 30,000 per month, part-time.

Company

hirify.global supports established U.S.-based businesses with remote executive, administrative, and operational assistance.

What you will do

• Provide direct administrative and operational support to executives and leadership.
• Manage complex calendars, meetings, appointments, emails, phone calls, and follow-ups.
• Coordinate meetings, events, business activities, logistics, and post-event actions.
• Assist with bookkeeping, invoices, receipts, expenses, accounts payable, accounts receivable, reconciliations, and financial reporting.
• Maintain spreadsheets, reports, trackers, documentation, confidential records, and project deliverables.
• Liaise with clients, vendors, executives, and internal teams while supporting process improvements.

Requirements

• 3–5 years of experience as an Executive Assistant, Virtual Assistant, Administrative Coordinator, Operations Coordinator, or in a similar role.
• Experience supporting executives, business owners, or leadership teams.
• Excellent written and verbal English communication skills.
• Strong organizational, multitasking, time-management, problem-solving, and attention-to-detail skills.
• Experience with basic bookkeeping or accounting administration and strong proficiency in Microsoft Excel.
• Must be available to work remotely from the Philippines during flexible U.S. business hours.

Nice to have

• Experience with Notion for task management, documentation, databases, and workflow organization.
• Familiarity with CRM, project management, and social media management platforms.
• Experience with QuickBooks, Xero, Google Workspace, Microsoft Office, HubSpot, Salesforce, Asana, Trello, Monday.com, ClickUp, Slack, Zoom, Microsoft Teams, Meta Business Suite, Buffer, or Hootsuite.

Culture & Benefits

• Permanent remote work with a professional, quiet, client-facing home environment.
• Healthcare benefits and 10 days of paid time off.
• Annual performance appraisal and career growth opportunities.
• Performance bonuses and direct work with established U.S.-based businesses.
• Stable 100 Mbps internet, secondary internet, backup device, and reliable power source are required.

Hiring process

• Applicants are encouraged to obtain an NBI Clearance early to help avoid delays during client matching.