Sr Administrative Specialist

Location: Memphis, Tennessee, United States; onsite administrative role with regular attendance and physical movement within the work environment.

Salary: $22.00–$38.50 per hour.

Company

hirify.global is a research hospital focused on advancing healthcare and supporting patients, faculty, and scientific departments.

What you will do

• Provide day-to-day administrative support, including calls, office supplies, document formatting, mail, meeting scheduling, and office queries.
• Coordinate external vendors, vendor contracts, event organization, and routine departmental communications.
• Prepare standard budget, variance, and expense reports while maintaining accurate and confidential documentation.
• Support faculty members and department leaders with scheduling, communications, lab setup, and grant-related activities.
• Coordinate itineraries for departmental visitors and new recruits during the recruitment process.
• Maintain regular attendance, follow institutional policies, and deliver high-quality work.

Requirements

• High school diploma or GED required; bachelor's degree preferred.
• At least four years of administration or related experience; a bachelor's degree may replace the experience requirement.
• Experience planning, organizing, and coordinating activities, including routine and repetitive work requiring strong attention to detail.
• Working knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
• Clear written and verbal communication, structured problem-solving, prioritization, and the ability to manage sensitive information.
• Ability to work onsite in Memphis and maintain regular, predictable attendance.

Culture & Benefits

• Work is performed in a generally quiet environment with reasonable accommodations available for qualified individuals.
• The role requires standing, walking, sitting, handling materials, and occasionally lifting or moving up to 25 pounds.
• Work follows St. Jude values, institutional policies, and applicable safety and health regulations.
• Benefits are available through St. Jude's employee benefits program.