Administrative Assistant (Property Management)

Location: Austin, TX; supporting the Austin–Cedar Park medical office building portfolio.

Company

hirify.global Trust is a real estate investment trust managing medical office building portfolios.

What you will do

• Handle administrative tasks including phone coverage, correspondence, expense reporting, meeting coordination, filing, and copying.
• Prepare service contracts and construction agreements and track related paperwork through approval processes.
• Coordinate with tenants, building maintenance staff, and vendors to complete work orders.
• Prepare monthly chargebacks, rent statements, regional reports, and related paperwork.
• Maintain tenant, vendor, and contractor certificates of insurance records.

Requirements

• Four or more years of progressively responsible office experience in property management or an equivalent environment.
• Accounting capabilities and excellent communication, organizational, and relationship-building skills.
• Ability to manage deadlines, adapt to frequent change, prioritize tasks, and work independently.
• Ability to read and understand contracts.
• Intermediate to advanced Microsoft Office skills and ability to learn new software and operate office equipment.

Nice to have

• Bilingual communication skills.

Culture & Benefits

• Full-time employment.
• Competitive salary and benefits package.
• Matched 401(k) plan.
• Opportunities for professional growth.
• Equal opportunity and affirmative action employer.