Office Manager

Location: Parkland, Florida; on site five days a week. Candidates must be based in or willing to relocate to the Parkland area. Occasional evening and weekend work may be required. No business travel.

Company

hirify.global is a US-based product company building products for mobile app monetization, with offices in Parkland, Warsaw, and Barcelona and a globally distributed team.

What you will do

• Run daily inspections of the office, including rooms, technology, Wi-Fi, plumbing, access, air conditioning, kitchen, bathrooms, gym, and outdoor areas.
• Select and manage vendors, landlords, repairs, service tickets, invoices, office equipment, meeting-room AV, dashboards, and access credentials.
• Manage food, catering, kitchen, bathroom, gym, laundry, and printing supplies while coordinating meal counts with the office chef.
• Coordinate logistics for leadership sessions, QBRs, visitors, meetings, arrivals, rooms, AV, meals, and access.
• Plan office events, team activities, volunteering, seasonal celebrations, and shared practices with office managers in Poland and Barcelona.
• Build office reporting and automate repetitive workflows such as reordering, reminders, vendor scheduling, equipment checks, and feedback collection.

Requirements

• At least three years of experience in office management, facilities, executive support, or hospitality, including direct responsibility for a site or residence.
• Demonstrated end-to-end ownership of vendors, budgets, systems, or events.
• Strong hospitality mindset, exceptional attention to detail, proactive planning, and reliable follow-through.
• Hands-on experience using AI tools in office, facilities, or executive-support workflows, including checking the quality of results.
• Comfort with numbers and dashboards, plus familiarity with Google Workspace, Zoom, office dashboards, password managers, Jira, Confluence, and meeting tools such as Fellow.
• Fluent English is required. A driver's licence and personal car are strongly preferred.

Nice to have

• Luxury hospitality or private-client service experience.
• Curiosity about automation and the basics of software and scripts.
• Russian language skills in addition to English.
• Experience preparing a site for severe weather or willingness to learn.

Culture & Benefits

• Work in an internationally distributed product organization focused on mobile app monetization.
• Collaborate with office managers in multiple countries on shared events and practices.
• Opportunity to shape office operations that are still being built and automate manual processes.
• Company values continuous learning, impact, complex problem-solving, collaboration, and innovation.