Executive Administrator & Office Manager (AI)

Location: McLean, Virginia, in the Washington, DC metropolitan area; hybrid work with three days per week onsite in the McLean/Tysons Corner office.

Salary: $75,000–$110,000 per year, plus bonus and equity.

Company

hirify.global develops insights and optimization solutions using artificial intelligence, mathematical optimization, data analytics, and software engineering to improve the resilience of complex systems.

What you will do

• Manage complex calendars for multiple executives, resolve scheduling conflicts, and coordinate internal and external meetings.
• Organize leadership meetings, offsites, executive travel, agendas, meeting materials, and follow-up actions.
• Process and reconcile expenses through Concur and Unanet, review submissions for policy compliance, and resolve discrepancies with Finance.
• Coordinate purchasing, invoices, vendors, office supplies, equipment, mail, packages, and workspace needs.
• Support office access, onboarding and offboarding logistics, onsite meetings, team gatherings, and company events.
• Act as a trusted point of contact for executives and employees while handling sensitive information with discretion.

Requirements

• 5+ years of experience in executive administration, office management, or a related administrative support role.
• Experience supporting senior executives, managing complex calendars, processing expenses, and maintaining administrative records.
• Strong organization, attention to detail, communication, interpersonal, customer-service, and prioritization skills.
• Professionalism, discretion, sound judgment, initiative, and the ability to work with minimal supervision.
• Proficiency with Slack and Microsoft Office 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Must be located in the Washington, DC metropolitan area and able to work onsite in the McLean/Tysons Corner office three days per week.

Nice to have

• Experience with Concur or similar expense-management systems.
• Experience supporting executive leadership teams in a technology, government contracting, or startup environment.
• Experience coordinating travel, meetings, and company events.
• Bachelor’s degree with at least two years of administrative professional or event-planning experience.

Culture & Benefits

• Hybrid work environment with flexible daily scheduling.
• Competitive salary, bonus, and equity package.
• Employer-paid medical, dental, and vision insurance for employees and families.
• Unlimited PTO with manager approval.
• Fourteen weeks of fully paid parental leave.