Executive Assistant & Office Manager (AI)

Location: New York, NY; hybrid with at least three days per week in the NYC office. Candidates should be based in the NYC area or willing to relocate before starting, with flexibility for additional onsite coverage and occasional time-sensitive support around travel and events.

Base salary: $140,000–$170,000 per year, depending on experience, performance, and geographic location.

Company

hirify.global builds professional-grade AI systems for insurers that read, reason, decide, and act inside real-world insurance workflows.

What you will do

• Manage the CEO and Co-Founder’s business and personal calendar, including scheduling across time zones, meeting logistics, and priority protection.
• Arrange business and personal travel, prepare complete itineraries, manage expenses, and resolve last-minute changes.
• Provide discreet executive support across correspondence, appointments, reservations, purchases, errands, and service-provider coordination.
• Own NYC office operations, including vendors, building coordination, supplies, meeting spaces, visitors, and office spending.
• Partner with Operations and Marketing on offsites, team gatherings, board meetings, commercial events, venues, catering, travel, and schedules.
• Coordinate onboarding equipment, office access, visitor support, checklists, outstanding requests, and reliable follow-through using approved AI and productivity tools.

Requirements

• 5+ years supporting a CEO, founder, or senior executive in a demanding, fast-moving environment.
• Experience managing complex calendars, travel, competing priorities, and last-minute changes.
• Experience with office operations, vendors, events, or comparable responsibilities.
• Strong independent judgment, resourcefulness, discretion, attention to detail, reliability, and follow-through.
• Professional written and verbal communication with confidence interacting with senior stakeholders, customers, investors, candidates, colleagues, and service providers.
• Based in the NYC area or willing to relocate before starting; able to work onsite at least three days per week.

Nice to have

• Startup experience.
• Interest in improving workflows with scheduling, productivity, and approved AI tools.

Culture & Benefits

• Significant equity options package.
• 401(k) plan with employer contribution.
• 100% covered medical, vision, and dental insurance for individuals and families.
• 20 days of paid time off, paid parental leave, continuing education credits, and health, gym, and mobile phone stipends.
• Global team offsites and collaboration with a distributed team speaking 10+ languages.