Executive Assistant, COO

Location: Onsite five days per week from hirify.global’s Seattle, WA office

Salary: $115,000–$135,000 annually, plus performance-based annual bonus and meaningful equity awards.

Company

hirify.global provides an AI-native marketing operations platform that coordinates martech stacks, workflows, and people to automate marketing execution.

What you will do

• Manage calendars for multiple C-suite executives, balancing competing priorities and protecting time for high-impact work.
• Coordinate complex domestic and international travel, including itineraries, accommodations, and last-minute changes.
• Prepare agendas, materials, context, and logistics for executive meetings.
• Track meeting commitments, assign clear owners, and ensure follow-through on next steps.
• Coordinate communication with internal teams and external stakeholders, including leadership meetings, offsites, customer engagements, and events.
• Build reliable systems for executive workflows, documentation, information management, and lightweight automation.

Requirements

• 4+ years of experience in executive support, executive operations, or a similar role in a high-velocity environment.
• Experience supporting multiple senior executives with complex calendars, shifting priorities, and numerous moving pieces.
• Strong judgment, prioritization, communication, follow-through, discretion, and attention to detail.
• Experience coordinating complex travel, external meetings, and executive logistics accurately.
• Ability to work independently in ambiguous situations, anticipate needs, resolve conflicts, and adapt quickly.
• Comfort working in a Microsoft-first environment, including Outlook, Teams, and related productivity tools.

Nice to have

• Experience supporting executives in operations, marketing, sales, or other go-to-market functions.
• Experience coordinating executive meetings, offsites, or cross-functional leadership activities.
• Familiarity with AI and automation tools that improve speed, organization, and reliability.

Culture & Benefits

• Performance-based annual bonus and meaningful equity awards.
• Medical, dental, and vision coverage, with full employee coverage and 75% dependent coverage.
• Fertility and family-planning support, 401(k), and unlimited PTO.
• Seattle office with a gym, sauna, bike parking, and free lunch three days per week.
• Fast-paced, low-bureaucracy environment focused on ownership, learning, customer impact, and AI-enabled problem-solving.