Program Coordinator

Location: United States - New York - New York City; hybrid schedule with 2–3 days onsite per week at a U.S. Commercial hirify.global site preferred. Permanent U.S. work authorization is required.

Salary: $33.12–$55.19 per hour, with potential overtime, weekend, holiday, and other pay premiums.

Company

hirify.global develops medicines and healthcare solutions and operates leadership development and learning programs for its business teams.

What you will do

• Coordinate learner administration, enrollments, course content, attendance, completions, assessments, certifications, badges, communications, and reporting.
• Plan logistics for leadership programs, workshops, town halls, off-sites, meetings, and engagement events, including schedules, venues, travel, catering, materials, and virtual setup.
• Coordinate speakers, facilitators, vendors, partners, visitors, access requirements, technology, timelines, and day-of event support.
• Support leaders with calendar management, meetings, agendas, presentations, communications, action tracking, and stakeholder coordination.
• Track budgets, purchase orders, invoices, contracts, travel, expenses, reimbursements, supplies, and vendor deliverables.
• Administer learning platforms and assessments, including My Essential Learning, Degreed, DiSC, SLII, Microsoft Teams, Outlook, and related reporting tools.

Requirements

• High school diploma or equivalent with at least five years of progressively responsible relevant experience, or a degree with 0+ years of experience.
• Experience coordinating programs, meetings, events, participant communications, logistics, schedules, and action tracking.
• Experience with budgets, purchase orders, invoices, contracts, vendors, business travel, expenses, or related financial administration.
• Expert knowledge of Microsoft Teams, Outlook, Word, PowerPoint, and Excel, plus the ability to learn systems, run reports, analyze data, and troubleshoot common issues.
• Strong written, verbal, interpersonal, organizational, problem-solving, and follow-through skills with the ability to handle learner and business information discreetly.
• Candidates must have permanent authorization to work in the United States. U.S. work visa sponsorship is not available now or in the future.

Nice to have

• Bachelor’s degree and experience in Learning and Development, commercial training, leadership development, or a related learning environment.
• Experience with learning platform administration, learner records, credentials, assessments, and system-based communications.
• Project management experience coordinating complex cross-functional programs.
• Experience with My Essential Learning, Degreed, Content Library, DiSC, SLII, Copilot, Claude, or comparable platforms and tools.

Culture & Benefits

• Hybrid work arrangement with regular onsite collaboration and support for in-person programs and events.
• Comprehensive benefits including a 401(k) with hirify.global matching contributions and an additional retirement savings contribution.
• Paid vacation, holidays, personal days, caregiver and parental leave, and medical leave.
• Medical, prescription drug, dental, and vision coverage.
• Flexible hours may include early mornings, evenings, or occasional weekends; travel may be required for programs, meetings, or events.

Hiring process

• Travel expectations and location-specific pay information will be confirmed by the hiring team or Talent Advisor.