Manager, Head Office & Facilities

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada

Salary: $6,143.67–$8,830.25 CAD monthly

Company

hirify.global is an academic institution with a Department of Civil Engineering within the Faculty of Applied Science.

What you will do

• Manage the day-to-day operations of the Head Office and front-office administrative services.
• Supervise assigned administrative staff, including recruitment, training, performance management, scheduling, and work allocation.
• Administer faculty recruitment, appointments, reappointments, promotion, and tenure processes, including search logistics and documentation.
• Coordinate departmental facilities, space assignments, maintenance, work orders, security, access, moves, renovations, contractors, and vendors.
• Support departmental health and safety administration, inspections, training, emergency preparedness, and follow-up activities.
• Develop procedures, maintain records, prepare operational reports, and provide senior administrative support to the Department Head.

Requirements

• Undergraduate degree in a relevant discipline and at least two years of related experience, or an equivalent combination of education and experience.
• Experience managing administrative functions in a complex academic, public-sector, or institutional environment is preferred.
• Experience supervising staff and managing performance, workload, and service delivery is preferred.
• Experience with faculty recruitment, appointments, reappointments, promotion, and tenure processes is strongly preferred.
• Experience coordinating facilities operations, space administration, renovations, or building services is preferred.
• Strong organizational, communication, problem-solving, policy-interpretation, discretion, and judgment skills are required.

Culture & Benefits

• Full-time staff position outside the union environment.
• Work is performed as part of the Civil Engineering Administration team and involves collaboration with faculty, staff, service centres, Building Operations, Safety & Risk Services, Human Resources, contractors, and other university units.
• The role supports equity, diversity, inclusion, confidentiality, safety, and compliance with university policies and collective agreements.
• Ongoing position with responsibility for departmental operations and assigned special projects.