Executive Assistant to VC & MD

Location: Toronto, ON; full-time on-site work is required.

Salary: $90,000 annualized base salary, plus participation in an annual discretionary incentive or bonus program.

Company

CIBC is a relationship-oriented bank focused on delivering advice, service, and connectivity for strategic clients.

What you will do

• Provide high-level administrative and operational support to Vice Chairs, Managing Directors, and their teams.
• Manage complex executive calendars, prioritize meeting requests, and coordinate rooms, site access, technology, and catering.
• Arrange business travel, including flights, hotels, and ground transportation, and process expense reports and invoices.
• Prepare meeting and event materials, agendas, correspondence, organizational charts, distribution lists, and administrative files.
• Handle confidential information with discretion and build strong relationships with clients, internal teams, external partners, and support departments.
• Collaborate with other Executive Assistants on backup coverage, best practices, and process improvements.

Requirements

• Proven administrative or professional support experience in a large corporate or financial institution environment.
• Expertise in calendar management, travel coordination, and event planning.
• Strong independent judgment, discretion, diplomacy, organization, time management, and decision-making skills.
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and web browsers.
• Polished written and verbal communication skills and the ability to manage confidential information securely.
• Legal eligibility to work at the specified location is required; a valid work or study permit may be required where applicable.

Nice to have

• Post-secondary education in a related field.
• Experience with Visio, Workday, Amex GBT, and COUPA.

Culture & Benefits

• Competitive salary, incentive pay, banking benefits, and a comprehensive benefits program.
• Defined benefit pension plan, employee share purchase plan, vacation, and wellbeing support.
• Paid Purpose Day for personal growth and development.
• Inclusive and accessible work environment with accommodation support during the hiring process.
• 37.5-hour work week.

Hiring process

• An attribute-based assessment and other skills tests may be required.
• Artificial intelligence tools may be used during recruitment.